Administrative assistant tasks
The most important tasks of an administrative assistant include:
Receiving and forwarding correspondence and telephone calls.
Handle requests and inquiries appropriately.
Manage notes and schedule meetings and appointments.
Making travel arrangements and completing reservation procedures.
Follow up on office supplies and submit requests periodically.
Preparing reports, presentations and summaries.
Arrange and maintain office filing system.
Skills necessary for the position of an administrative assistant
Knowledge of office management systems and administrative procedures.
Ability to communicate with different personalities.
Ability to prepare periodic reports.
Proficiency in management skills, organizing time, and arranging tasks.
Follow up and monitor the needs of office tools and supplies.
Flexibility and ability to prioritize work.
Personal skills required for an administrative assistant
Possessing an initiative spirit that supports the manager to accomplish his tasks and achieve the team’s goals
Paying attention to details and reviewing files before presenting them to the manager to discover errors
Providing positive cooperation between the manager and the team and creating a transparent communication channel that helps the business grow
Deal with work pressures wisely and patiently and interact with every project or task before passing it on to the manager
Ability to solve problems, handle every task delegated to the assistant by the manager, and organize time
To be a source of trust for the manager and a source of honesty because he may deal with data that may be sensitive to the work
Conditions for the position of an administrative assistant, qualifications and training courses required
To be employed, an administrative assistant needs to obtain one of the following certificates:
Bachelor’s degree in a specialty that suits the needs of the job
Executive Secretarial Diploma
Practical experience in the position of administrative assistant.
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